Open up any authoring tool (okay, most of them) and one item that you will see is the ability to add PowerPoint. Some products including Articulate Studio and Storyline use the Microsoft SDK PowerPoint ribbon as their main ribbon.
Use products such as Adobe Presenter or iSpring Presenter and in just a few short seconds you will be in PowerPoint and you can start building courses.
If I was Microsoft, I would say to myself, “Why let these products be the only ones who can do this, when it is our product”. And lo and behold, Microsoft jumped into the fray.
The product? Office Mix. The cost? ZERO as in FREE..but
What you need
- Office 2013 with PowerPoint 2013 OR
- PowerPoint 2013
If you do not have PowerPoint 2013, sorry you are out of luck. On the plus side if you have it, it will work with both 32 bit and PPT 2013 and 64 bit and PPT 2013.
What is it?
An add-in, which only takes 30 seconds or so (depending on your cpu) to install.
Where do you find in PowerPoint?
It appears as part of your ribbon, under the tab “Mix”
Break it down
- Easy to use, layout on ribbon easy to understand
- Getting Started – opens up a “How to” right in PowerPoint with screen shots
- Uploading to Mix – simple to do, especially with the options to log into Mix (more in a bit)
- Selecting apps – quizzes and video apps and other apps – simple and easy
- Export to video – again easy to do
- You can still add transitions and everything else that exists in PPT while creating your mix
- Preview – nothing out of the wow factor
- Screenshot – Loved that the screen windows that are open appear in PowerPoint enabling you to quickly select one
- Under getting started, it says templates – but that is a misnomer, because it doesn’t come with templates
- Screen Recording – generally speaking solid but not spectacular, plus I ran into issues
- You cannot move around the screen record window per se, but you can expand or decrease the size
- To end the recording you have to use a hot-keys of CTRL+Shift+F12. Here is an idea how about putting a button the recorder that is a stop button.
- If you use one of the OfficeMix apps it shows that “This OfficeMix app has been developed by Microsoft. Microsoft Terms. Privacy and Cookies”. Not a fan of that. I mean who wants to see that in their presentation? On other slides you see “terms and privacy/cookies”.
- Right now you have apps for LiveApps under supposedly video, that is mostly targeting education.
- Cannot create a TOC or really a true course at this point with the TOC approach
After loading the add-in into PowerPoint 2013 and opening up to either a new slide or existing, you will see your usual ribbon along with a tab called “Mix”. Clicking on the “Mix tab” you will see the following options
- Record – the ability to record. You can record yourself with video i.e. via a web cam, or audio record or both
- Quizzes/Video Apps – Not sure why it lists video apps, since some of the apps weren’t video, but it does enable you to select from a variety of apps, the first four are Quiz apps
- Screen Recording – Capture a screen. Initially it will go to whatever screen is below PowerPoint, but if you have multiple screens, you just move over to that screen and start a capture and record. As noted above to stop it you have to use hotkeys.
- Screenshot – Click and select any one of your open windows. It immediately places it into the slide. You then can move it around, shrink, etc. Personally, I think it is a great feature.
- Preview – Preview your mix. You can also preview while you are in the editing mode on the slide itself.
- Upload to Mix – Enables you to upload your mix to the cloud, as well as create a mobile version for offline viewing
- Export to video – Export to video. I should note that in the Upload to Mix it will also create a video version
- Send Feedback and Help – Self-Explanatory
- Getting Started Templates – There weren’t any pre-built templates with Mix that I saw, but the Getting Started is shown in PowerPoint as slides and really well done. Covers each item including screen shots and steps.
To create a quiz is really rather simple. Click on the Quizzes/Video apps and you a window pops up. If you already have some apps they will appear first. If not, it is a blank screen with tabs including one that says Store. If you already have apps, the tab still says Store.
Select the Quiz you want to use
As you notice is says Quizzes and Polls. I used the Multiple Choice Quiz and it immediately went into the slide I was viewing.
You write in your own title, then select the choices, enter in the choice and then you have options including “Delete”, “Leave Comments” and select which check is the right answer.
Green is the right answer.
In my example, I left feedback for those folks who selected “No”.
As noted earlier you can preview this question. Once you click preview, you can either accept it or click “Edit” to edit the quiz.
On the Video apps, you have nine apps (I surmise more will come). For me, I selected the Khan Academy app, which immediately placed the entire Khan video screen into my slide.
I merely had to scroll down and pick the video I wanted to embed. Once I clicked it, it now was embed into my slide.
Afterward, I added a screen recording and then a screenshot and saved.
Now, I was ready to upload my mix to the cloud.
Upload to Mix
When you click “Next”, a new window appears welcoming you to Office Mix and asks how you want to log in.
Rather than forcing me to use a Microsoft account, it displayed other choices including organizational account, Google+ and Facebook.
I really liked that. I wish they added Linkedin, which would then allow folks who do not want to use Slideshare as their sharing slide option.
Oh on a side note, if you have any issues with slide mix before you even get to the log in screen, Mix will identify those errors, explain them and ask you want you want to do. Another nice plus.
Log in and Get Ready
I logged in using my Google+ account and got ready to upload.
I stated that is was a new mix and then checked off the box enabling playback on a mobile device and allowing people to view the video offline.
My test presentation was only 31 seconds so creating the video was rather fast.
Seemed simple enough, but what I did find was a cumbersome step if I wanted to go back and create a new mix, using the scenario of myself signing in with another account. I actually used Google+ again, and it showed up in my window, but did not auto fill my password. Some people will like this as an added security, but for me, I wish it auto saved the password, eliminating me having to retype it in.
Once your mix has been uploaded the first screen to appear is your Office Mix screen
Under this screen
- Add a title
- Brief Description
- Categories – although you can only select one
- Permission and Sharing – which can go from limited to completely open and viewable by the public
As you can see e-learning 24/7 is listed as the account name.
You can create your own account name prior to this screen, otherwise it will use your name as the default account name.
Below your slide screen you will see a https:// link – this is the link to share with others and by doing so you can now track who views it along with some additional analytics.
Options to Share
- Social Media – Twitter, Facebook, Google+ and PinInterest
As you can see you can also allow folks to modify the mix under Creative Commons and also allow a discussion board.
When you view the analytics you are provided the following information depending on what you select
By Slides — By User — By Exercises
- Number of visitors
- Number of views
- Avg. time spent
- Slide duration
The above appears for each slide that you have, providing some details beyond just the main mix. If you have a quiz additional options include % correct, avg. number of attempts, average hints used.
If you select “More” next to any slide or quizzes, the new screen will show you the name of the person, along with their views and time spent. For quizzes: name, answer, views, time spent, correct %, attempts and hints
When viewing the data for each slide you have the following options:
- Default – 30 days
- Past Year
Shows a pie graph identifying the percentage of completed along with a summary of presentation including number of apps used, number of quizzes used and number of videos used. And yes, you can view individual stats.
Shows the exercise.
What it doesn’t do
No SCORM. So if you see the ability to push this out as a SCORM course you are out of luck. Best bet? Export as a video and add to your course or just add as a video.
Overall, I give it a solid as in average. First attempt is nice, but this is Microsoft after all, and thus they should have had a tad more with its debut add-in.
With a few tweaks and enhancements this could eventually knock Presenter from Adobe and iSpring Presenter out of fee based products.
Add even more bits and pieces and you can have Studio in your sights.
But until then, I’ll take what they can offer and move forward with that.
Just promise me Microsoft that you continue to make Mix free.
And make it better.